Admission Policies and Guidelines

COLLEGE ADMISSION 

The College is open to students who meet its academic standards and are willing to abide by the rules, regulations, policies, and ideals of the school. Students are expected to meet all the standard require-ments and the regulations set or prescribed by the Commission on Higher Education (CHED) and the criteria set by the College through the Student Development and Placement Center (SDPC).

A. Freshman Applicants. The following are qualified to apply as Freshmen:

1. Candidates for High School graduation as of the end of the current school year are qualified to apply for admission;

2. High School graduates from Department of Education (DepED)- recognized institutions and/or applicants who are holders of DepED-issued certificates equivalent to high school diploma; and

3. Graduates from foreign secondary schools.


B. Transfer Applicants. In accordance with the school’s academic freedom, it reserves the right to withhold or deny admission of transfer applicants for non-compliance of the prescribed admission requirements, criteria, and screening demanded of the same. Qualified transfer applicants eligible for admission may be ac-cepted after having duly and/or satisfactorily complied with and passed all the admission requirements, criteria, and screening/ evaluation procedure:

1. Transfer accommodations shall be open up to incoming second year students. However, special cases will be considered upon recommendation by the Dean and subject to the approval of the Vice President for Academic Affairs (VPAA);

2. Students with academic deficiency records may only be admitted on the following conditions:

  1. 2.1 Must pass the evaluation of the Dean of the college the student intends to enroll in;
  2. 2.2 Must pass the entrance examinations with a mark not lower than 80%; and
  3. 2.3 Must pass the evaluation of the Student Affairs Office (SAO).

3. Only students with good moral standing and without any derogatory background/record or disciplinary breach of conduct whatsoever are eligible for admission;

4. Transfer applicants should pass the interviews by the Admission Office before being admitted or accepted.

5. Transfer applicants who stopped schooling should submit an affidavit stating the reason for, the duration and inclusive semesters/academic years of stopping.

6. Transfer applicants may be required to repeat some subjects which were previously completed upon the discretion of the Dean.

7. Entrance examinations from the Student Development and Placement Center (SDPC) shall only be given to transfer applicants AFTER their application/transfer credentials and requirements have been verified and deemed qualified for admission by the Student Development and Placement Center (SDPC) based on or according to the prescribed policies and guidelines set by the school.

8. Once admitted, the transfer applicants with academic deficiencies must enroll in a study load of at least 18 units and shall be placed under academic probation and for purposes of monitoring, the transferees are placed under disciplinary probation status. Such status shall be evaluated at the end of the semester. The Dean reserves the right to either maintain or re-move the probation status. Three consecutive semesters of probation status shall be a ground for non re-enrollment.


C. Foreign Applicants. Foreign applicants must submit CHED-required documents and other pertinent documents from the country of origin properly authenticated by the Philippine Consulate and get clearance from the Registrar before filing their application.


D. Returning Students. Students who discontinued their enrollment for at least a year must present upon enrollment the requirements for re-admission to the Student Development and Placement Center (SDPC) . Those who stopped for more than one year shall undergo assessment tests and interviews.


E. Cross Enrollees.

1. Only students from accredited Higher Educational Institutions (HEI) can cross enroll in SSC-R Manila.

2. Applicants for cross enrollment must submit all the require-ments prescribed by the school.

3. Cross enrollees must seek the approval of the Registrar, the Dean of the college where the students intend to enroll in, and the Director/Head of Student Affairs prior to their enrollment in SSC-R Manila.

  • 3.1 The Registrar shall verify the submitted records;
  • 3.2 The Dean shall check academic prerequisites and the syllabus content requirements of the subject to be cross enrolled in; and
  • 3.3 The SAO Director/Head shall check the behavioral and moral background of the applicant.

To facilitate admission, student applicants are expected to prepare all requirements listed below and thereafter present said requirements to the College Admissions Committee:

A. Admission Requirements

To facilitate admission, student applicants are expected to prepare all requirements listed below and thereafter present said requirements to the College Admission Committee:

1. For Freshmen

  1. 1.1 Original Report Card and Certification of Graduation from a DepEd-recognized secondary/high school;
  2. 1.2 Certificate of Good Moral Character issued by authorized school official;
  3. 1.3 One (1) recent 1×1 ID colored picture;
  4. 1.4 SSC-R College Admission Test (SSC-R CAT) results, except for high school graduates of Recollect Schools;
  5. 1.5 Birth Certificate in a Philippine Statistics Authority-(PSA) issued security paper (photocopy); and
  6. 1.6 For freshman applicants who stopped schooling after graduation – affidavit stating or attesting to the fact that he has not enrolled in any college or university or any vocational institution after high school graduation.

2. For Returning Students

2.1 All requirements for freshman students;

2.2 Additional requirements:

  1. 2.2.1 Letter of Application for re-admission addressed to the Chairman of the College Admission Commit-tee, the Dean of the college where the student in-tends to enroll in, through the Director/Head of Student Affairs (three copies and duly notarized). The letter of application must contain or state at least the following:
  2. 2.2.1.1 Intention to apply for re-admission;
  3. 2.2.1.2 Duration of and reason for the leave of absence;
  4. 2.2.1.3 Written and notarized assurance or attestation from the parent/guardian and the          student that the student did not commit and has not committed, prior to application for re-admission, any unlawful, or derogatory act tarnishing the school’s name, reputation and ideals;
  5. 2.2.1.4 Assurance or attestation that the applicant did not enroll in any other school throughout the duration of his leave of absence from SSC-R. Such attestation can be included in the notarized attestation cited above in 2.2.1.3; and
  6. 2.2.1.5 Three (3) character references with their names, addresses and contact numbers.

2.3 Copy of grades (from the time of admission to the last semester/term attended) as verified by the Registrar; and

2.4 Clearance from the Accounting Office.


3. For Transferees

3.1 All requirements for freshmen

3.2 Additional requirements:

  • 3.2.1 Letter of Application for Admission (with three character references with their names, addresses and contact numbers);
  • 3.2.2 Certificate of Transfer Credentials;
  • 3.2.3 Transcript of Records (no failing, dropped or in-complete grades);
  • 3.2.4 Accomplished Recommendation Form;
  • 3.2.5 Must only be a freshman or an in-coming second (2nd) Year college student;
  • 3.2.6 For applicant who stopped schooling – affidavit stat-ing the reason for, the duration and inclusive semesters/academic years of stopping; and
  • 3.2.7 Admission Committee interview results (required prior to the administration of SSC-RCAT)
  • (N.B. An applicant, having a baccalaureate degree from another school and applying for a second course, will be classified as a transferee.)

4. For Foreign Students

4.1 All requirements for Freshmen

4.2 Additional requirements:

  • 4.2.1 Proof of adequate financial support to cover expens-es for the student’s accommodation and subsist-ence, as well as school dues and other incidental expenses;
  • 4.2.2 Scholastic Records duly authenticated by the Philip-pine Foreign Service Post located in the student’s country of origin or legal residence;
  • 4.2.3 Police Clearance Certificate issued by the National Police Authorities in the applicant’s country of origin or residence duly authenticated by the Phil-ippine Foreign Service Post having consular juris-diction over the place for the students who have resided in the Philippines for less than 59 days;
  • 4.2.4 Psychological tests (from SDPC); and
  • 4.2.5 English proficiency tests, as needed, which will be provided by the Area of Languages through the SDPC.

 


5. For Cross-enrollees

5.1 Official permit from the student’s school of origin; and

5.2 Certificate of Good Moral Character issued by authorized school official.


B. Admission Procedure

1. For Freshmen

  • 1.1 Before the Examination
  • 1.1.1 Fill-out the application form for admission examination. This can be obtained from the College Stu-dent Development and Placement Center (SDPC) located at the ground floor of St. Sebastian Building (Administration Building) or the Information Center or download a portable document format (pdf) copy from the school’s official website.
  • 1.1.2 Submit the completed application form with all the required documents to the SDPC:
  • 1.1.3 Pay the entrance examination fee at the cashier’s window located at the ground floor of St. Monica Building (college arcade).
  • 1.1.4 Present the official receipt (OR) together with the application form and secure the test permit from the SDPC.
  • 1.1.5 Take the examination on the scheduled date.

1.2  Day of Examination

  • 1.2.1 Bring the validated examination permit, OR and ID.
  • 1.2.2 Be at the examination room at least thirty (30) minutes before the start of the test.
  • 1.2.3 Prepare for the two-hour test.
  • 1.2.4 Claim/know the entrance examination results, either personally or through an authorized representative. Results will be made available within the day of the examination.

1.3 Interview

  • 1.3.1 For successful examinees, proceed to the SDPC for interview by a guidance counselor.
  • 1.3.2 Proceed to the Dean’s Office for interview before advancing in the enrollment procedure.

2. For Transferees

2.1 Before the Examination

  • 2.1.1 Present the requirements to the Dean’s Office.
  • 2.1.2 Fill-out the application form for admission exami-nation which can be obtained from the SDPC locat-ed at the ground floor of St. Sebastian Building.
  • 2.1.3 Submit the completed application form with all the required documents to the SDPC.
  • 2.1.4 Pay the entrance examination fee at the cashier’s window located at the ground floor of St. Monica Building (college arcade).
  • 2.1.5 Present the OR together with application form and secure the test permit from the SDPC.
  • 2.1.6 Take the examination on the scheduled date.

2.2 Day of Examination

  • 2.2.1 Bring the validated examination permit, OR and ID.
  • 2.2.2 Be at the examination room at least thirty (30) minutes before the start of the test.
  • 2.2.3 Prepare for the two-hour test.
  • 2.2.4 Claim/know the entrance examination results either personally or through an authorized representative. Results will be made available within the day of the examination.

2.3 Interview

  • 2.3.1 For successful examinees, proceed to the SDPC for interview by a guidance counselor.
  • 2.3.2 Proceed to the Dean’s Office for interview before advancing in the enrollment procedure.

3. For Returning Students

3.1 Accounting Office

  • 3.1.1 Secure clearance for back accounts.

3.2 Registrar’s Office

  • 3.2.1 Secure copy of grades.

3.3 Student Affairs Office

  • 3.3.1 Present notarized letter of intent for re-admission in three (3) copies
  • 3.3.2 Present re-admission credentials.
  • 3.3.3 Secure and accomplish re-admission form.

3.4 Dean’s Office

  • 3.4.1 Verify academic records.
  • 3.4.2 Secure recommending approval for re-admission.

3.5 SDPC

  • 3.5.1 Take assessment tests (for those who stopped for more than one year).
  • 3.5.2 Secure approval for re-admission.

3.6 Registrar’s Office

  • 3.6.1 Submit the required documents

4. For Foreign Applicants

4.1 Before the Examination

  • 4.1.1 Prepare and submit the following requirements to the Registrar’s Office:
  • 4.1.1.1 For Special Study Permit (SSP)
  • a. Letter of request from the applicant, with a statement that all documents submit-ted were legally obtained from the cor-responding learning institution/s;
  • b. Duly accomplished and notarized Consolidated General Application Form (BI Form No. RADJR-2012-03). If the ap-plicant is a minor, form shall be signed by the legal guardian or authorized signatory of the learning institution;
  • c. Original copy of Certificate of Ac-ceptance issued by the learning institu-tion duly accredited by the Bureau of Immigration to accept foreign students;
  • d. Photocopy of applicant’s passport (bio-page, admission and authorized stay);
  • e. Original copy of Bureau of Immigration (BI) Clearance Certificate; and
  • f. In case of renewal/extension of SSP, photocopy of ACR I-Card (front and back portion).
  • 4.1.1.2 For conversion to student visa
  • a. Letter of request from the applicant, with a statement that all documents submit-ted were legally obtained from the cor-responding government agencies;
  • b. Consolidated General Application Form duly accomplished and notarized (BI Form No. RADJR-2012-03);
  • c. Original copy of the Notice of Acceptance containing a clear impression of the school’s official dry seal and duly notarized written endorsement from the school for the conversion of applicant’s status signed by the School Registrar;
  • d. Original      copy  of  Medical  Certificate issued by the Bureau of Quarantine and International Health Surveillance or a  government  medical  institution  with competence to certify that the applicant is not afflicted with any dangerous, contagious  or  loathsome  disease  and   is mentally fit;
  • e. Photocopy of applicant’s passport (bio-page, admission and authorized stay);
  • f. Original copy of National Intelligence Coordinating Agency (NICA) Clearance; and;
  • g. Original copy of Bureau of Immigration Clearance Certificate.

4.1.2 Fill out the application form. This can be obtained from the SDPC located at the ground floor of St. Sebastian Building or download a pdf copy from the school’s official website.

4.1.3 Proceed to the SDPC and submit the completed application form with all the required documents.

4.1.4 Pay the entrance examination fee at the cashier’s window located at the ground floor of St. Monica Building.

4.1.5 Present the OR together with application form and secure the test permit.

4.1.6 Take the examination on your scheduled date.

4.2 Day of Examination

  • 4.2.1 Bring the validated examination permit, OR and ID.
  • 4.2.2 Be at the examination room at least thirty (30) minutes before the start of the test.
  • 4.2.3 Prepare for the two-hour test.
  • 4.2.4 Claim/know the entrance examination results either personally or through an authorized representative. Results will be made available within the day of the examination.

4.3 Interview

  • 4.3.1 For successful examinees, proceed to the SDPC for an interview by a guidance counsellor.
  • 4.3.2 Proceed to the Dean’s Office for interview before advancing in the enrollment procedure

5. For Cross-Enrollees

5.1 Dean’s Office

  • 5.1.1 Submit subject/s to be enrolled for verification of availability and matching of course description.

5.2 Registrar’s Office

  • 5.2.1 Present and submit the permit to cross enroll and the Certificate of Good Moral Character.